OW

Summer camp is right around the corner and we can't wait to see you in a few short weeks. Get ready for hikes, campfires, boating, crafts, cookouts, and more! With a number of changes to our healthcare protocols and check-in process, we wanted to provide camper families with a timeline to help you get ready for camp this summer.

Prior to your arrival at camp this summer, here are the most important things to know:

SIX WEEKS BEFORE CAMP:
  • Consider getting your child vaccinated. While it is not required to attend camp, the more folks who are vaccinated means the safer camp will be for everyone!
  • If you haven't already, make sure your camper's medical form is fully complete. If there are any additions you need to add since you filled it out, you can log back into your registration account to make updates.
  • If your child has a chronic health concern, activity restrictions, or has undergone surgery within 3 months of their camp session, families must complete our Healthcare Provider Sign-off form, found below.
  • TWO WEEKS BEFORE CAMP:
  • Start monitoring your camper for symptoms of COVID-19 and limit their exposure by practicing safe social distancing and wearing masks.
  • Review our Health and Wellness protocols.
  • ONE WEEK BEFORE CAMP:
  • Final payment and your camper's medical form are due. This is to help our drive-thru check-in and check-out process go smoothly.
  • Start reviewing the packing list. If you're anything like us, we start packing for camp at least a week in advance because we're so excited!
  • Remember, if your camper is bringing medication with them to camp it needs to be in its original packaging with at least two extra doses and placed inside a gallon plastic bag. The plastic bag should be labeled with the camper's name, program, and date of birth.
  • THREE DAYS BEFORE CAMP:
  • Have you started packing yet? Are there any last minute things you need to grab like toothpaste or deodorant?


  • CHECK-IN DAY:
  • Check-in is a drive-thru process. One week prior to camp you will be emailed with a time slot for arrival and check-out. We ask that you do not come before this time slot so that we are able to ease the flow of traffic in and out of camp.
  • Upon arrival you will proceed through a number of steps, including: check-in (name, health screening), medication check-in with our Healthcare Supervisor, and camper drop-off.
  • We ask that adults dropping off campers stay in their car the entire time and please wear a mask. There will be a restroom stop available, if needed. Additionally, we ask that families limit the number of people dropping off campers.
  • If there are any changes to the list of adults picking up campers at the end of the week, we ask that you let us know at check-in.
  • CHECK-OUT DAY:
  • Check-out is also a drive-thru process. One week prior to camp you will be emailed with a time slot for arrival and check-out. We ask that you do not come before this time slot so that we are able to ease the flow of traffic in and out of camp.
  • Adults picking up campers must show a valid I.D. to pick up their child(ren). Pyoca staff and our Healthcare Supervisor will be stationed around the parking lot to return medications and direct adults for pick-up.


  • Updating Your Camper's Registration Account

    MEDICAL FORM SUBMISSION - MANDATORY
    All medical forms, including current medication information, must be fully complete before check-in. We will not be accepting any hard copy forms in order to speed up our check-in and check-out process. If any information has changed, please log back into your account to update it so that we have the most recent medical information on file.

    This includes: changes or updates to their medications, medical history, immunizations (including COVID-19 vaccinations), primary doctor/dentist, and insurance information.

    Any child who has a chronic health concern, activity restrictions, or has undergone surgery within 3 months of their camp session must complete and upload their Healthcare Provider Sign-off form. This will need to be completed by a licensed medical professional and returned to camp at least one week prior to your camper's session. It can be scanned and uploaded to the camper registration system in camper forms or emailed to program@pyoca.org. A hard copy can also be mailed to Pyoca.

    CHURCH CONTRIBUTION / SCHOLARSHIP REQUEST FORM
    If you have requested a scholarship from Pyoca, it will be reflected in your household account. For those receiving church contributions toward camper fees, we coordinate scholarship payments with churches and will have that reflected in your account. You will receive an email from us letting you know your balance once the church has submitted payment.

    Please let us know if you have any questions about the scholarship request process. No child is turned away due to financial circumstances.

    PAYMENT
    We are able to accept credit/debit card and e-check payments through our online registration system. Hard copy checks may also be mailed to Pyoca. All remaining balances are due one week prior to camper check-in.

    If you have any questions about your camper's registration, payment, waitlist status, or camp in general, please do not hesitate to contact our office at: (812) 358-3413 or email program@pyoca.org. We can't wait to see you!