OW

There are a few important things for parents and guardians to know before you register your child for camp:

  • We have reduced cabin capacities, meaning there will be fewer campers on-site each week.
  • We have extended to four weeks of programs in order to make room for the reduced capacities each week.
  • We will be introducing waitlists, but cannot guarantee a specific week for your camper.
  • We encourage families to register as soon as possible to ensure your camper's spot in their preferred week of programming.
  • We will continue our No Risk Registration policy from 2020. This means if your camper registers for a particular week of camp and cannot come due to COVID-19 illness or exposure, we will:

  • Work to transfer their registration to a later week in the summer (if space is available),
  • Transfer their camper fees to another Pyoca program in 2021 or 2022,
  • Provide families the opportunity to donate or receive a full/partial refund of their camper fees.
  • Parents/Guardians who transferred deposits in 2020 to the 2021 camp season, those deposits will be reflected in your registration account.

    Registration Portal



    How to Register:

    The registration process will take about 20 minutes. In order to register your child quickly and efficiently, please review the forms you will find once you log in to the registration portal.

    HOUSEHOLD FORM - MANDATORY
    You will be asked to fill out basic information including your address, contact information, and preferred week of camp for your child(ren).

    MEDICAL FORM - MANDATORY
    You will be asked to provide basic medical information for each child, including: their medications, medical history, immunization history (dates), primary doctor/dentist, and insurance information.

    We do ask that any child who has a chronic health concern, activity restrictions, or has undergone surgery within 3 months of their camp session submit a copy of the Healthcare Provider Sign-off. This will need to be completed by a licensed medical professional and returned to camp. It can be scanned and uploaded to the camper registration system in camper forms or emailed to program@pyoca.org. A hard copy can also be mailed to Pyoca.

    All medical forms, including current medication information, must be fully complete before check-in. We will not be accepting any hard copy forms in order to speed up our check-in and check-out process. If any information changes prior to your child's arrival at camp, you will be able to sign back into our registration system and make updates.

    CABINMATE REQUEST FORM
    Does your child have a preferred cabinmate? If so, please indicate them in this form. We do our very best to honor all roommate requests and will allow for multiple requests in 2021 to better accommodate cohort groups. Campers must be in the same program.

    CHURCH CONTRIBUTION / SCHOLARSHIP REQUEST FORM
    It is our mission to make camp accessible to every child. If your church is contributing to the cost of camp and/or you are seeking scholarship funding from Pyoca, be sure to fill out this form.

    Please let us know if you have any questions about the scholarship request process. No child is turned away due to financial circumstances.



    Payment:

    There are several options to choose from. In order to complete your child's registration, you must choose one of the payment options listed:

  • Pay a $50.00 deposit per program and pay remaining balance later.
  • Pay the registration fees in full.
  • Choose the Pyoca scholarship option.*
  • Indicate that your church will provide their own scholarship/partial payment for your child.*
  • Send a check via mail.*

  • *With these options, no immediate payment is due to register your child. A Pyoca staff member will be in contact with you to process/confirm scholarship requests and final payment.

    We are able to accept credit card payments through our online registration system. Checks may also be mailed to Pyoca.

    Once your child is registered, you may log back in to make additional payments as desired.

    Please note: Your child's registration will not be complete until a payment option is submitted and all mandatory forms are complete. All remaining balances are due one week prior to camper check-in.



    Summer Camp Waitlist:

    This summer we have reduced the number of campers on-site each week. We are introducing waitlists, but are not able to guarantee placement in a particular program once it has filled. We know that many families are eager to know when/if their child will be eligible for a particular camp, so here are a few things to know about our Summer '21 waitlist:

    If your camper is next in line for a spot that opens, you will be contacted via email. Available spots are registered in the next 24-48 hours. Once enrolled, campers are charged for the session and emailed registration confirmation with more program information at that time.

    It is not predictable to know if a spot will open, because a current camper would have to cancel their registration. Early changes are occasionally made, but last-minute openings with quick turnarounds are more common. Spots are offered sequentially in order of the waitlist if more than a week prior to the session, or all at once to the first acceptance if less than one week in advance.

    Your camper's placement on the waitlist is not an indicator of whether or not a spot will open. There is no obligation to accept a future spot if it opens.

    We do ask that you please let us know if you would like your camper's name removed from the waitlist at any time.



    Cancellation Policy:

    In the event your camper is unable to attend camp for a documented medical issue (including COVID-19 illness or exposure) occurring prior to the start of their session, effort will be made to transfer them to a later session or a refund of all fees paid will be issued.

    Unless for a documented medical issue preventing my child from attending their camp session, the following cancellation policy will apply:

  • If I/we cancel my/our child’s registration up to 30 days from the start of their session, a refund for all fees paid, less the $50 deposit, will be issued in the form of original payment.
  • If I/we cancel my/our child’s registration between 29 and 6 days from the start of their session, I/we must pay 50% of their total camp fee and will be refunded the remainder if full payment has been submitted.
  • If I/we cancel my/our child’s registration within 5 days of the start of their session, or if my/our child does not show for their session, I/we forfeit all monies paid and will owe for the remainder of their balance, if applicable.
  • If space allows, transfers to another program within the same summer season may be made without penalty.

    If you have any questions about your camper's registration, payment, waitlist status, or session cancellation, please do not hesitate to contact our office at: (812) 358-3413 or email program@pyoca.org.